The following are most questions and answers from the Okta Workflows community office hours on Thursday, August 22, 2024. I edited some questions for clarity.

Consider posting your questions in the Okta Workflows community forum if there are no open spots in the next office hours session.

New to Okta Workflows

The Getting Started with Okta Workflows page has all the resources to help you get started.

Office Hours Questions and Answers

We use the Okta Workflows Scheduler card to run a flow every five minutes. Can we run the flow more frequently, such as every minute?

You can configure a flow to run for five minutes at the most today. We recommend submitting an Okta Ideas for the Okta Workflows team to consider more frequent configuration.

If one flow is running processing large amount of data and another flow starts on schedule to process the same data, what happens?

Both flows will run and process the same data. You need to build a custom solution to prevent a race condition or collision.

We want a brief overview of how Keyo can set up and test using its biometric hardware as a custom 2FA.

This is outside Workflows scope. The Custom IdP factor documentation might provide information.

How do you populate a custom attribute on a user profile based on a system log event?

Search the Okta System Log and use the Okta – Update User card to update a user. Another approach is to use an event hook to run the flow and update a user.

How do you trigger a flow when a user is added to an Okta group?

Use the Okta – User Added to Group card to trigger a flow when a user is added to a group. The Event Hook Filtering and Okta Workflows blog post might also help.

We are using Okta Workflows to offboard employees. How do other customers keep a log for easy referencing during SOC (Service Organization Control) audits?

Several ways to do this:

• Stream Okta System Log data to an SIEM (Security Information and Event Management) system.
• If you must use Workflows, write the events somewhere that will meet your compliance requirements. For example, you could use the AWS S3 card to write to a DynamoDB.

Does Okta Workflows have an undo functionality?

There is no undo functionality in Workflows today. We recommend submitting an Okta Ideas for this.

Okta Workflows resources

🍫 Get help from Workflows specialists during weekly community office hours.

📺 Learn from Workflows videos.

🛟 Share your flows and ask questions on the Okta Workflows community forum.

🙋🏻‍♀️ Get help from the community: join the #okta-workflows channel on MacAdmins Slack.