The following are some questions and answers from the Okta Workflows community office hours on Thursday, September 19, 2024. I edit some questions for clarity.

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Community forum

Consider posting your questions in the Okta Workflows community forum for a faster response or if there are no open spots in the next office hours session.

Office hours questions and answers

We would like every SAML/SSO App in Okta to use groups for assignments rather than individually assigning them to each user. We would like:

• Confirm which Apps don’t have a group created.
• Create the missing groups.
• Assign the group to the desired service.
• Add all current assigned users to the group.
• Repeat for each service.

The general flow steps will be like this:

• List applications (Search applications card)
• List groups assigned to an application (List Groups Assigned to Application).
  • If no group exists, create a group (Create Group).
  • Assign a group to an application (Assign Group to Application).
  • List app users (List User Assigned to Application).
    • Assign user to group (Add User to Group).

How to create a flow depending on the last time a user logged into an SSO app, removing them from the group of the assigned app.

We have a template that helps identify inactive third-party app users: Identify inactive third-party app users template. You could adapt this template to find when a user last logged in. Then, you can use the Remove User from Group card to remove the user from the group.

Workflow guidance for LDAP integration.

The Reference an on-premise LDAP repository using Mulesoft Technologies template uses integration with LDAP. This could be a good starting point.

How to schedule a flow for bi-weekly interval?

There is no option to set a bi-weekly schedule. You could try the following solutions:

• Run the flow weekly and add logic to halt execution every other week.
• Duplicate the flow and schedule each flow to run on a particular week.

How to move flows from one environment to another?

You can export flows and folders and import them in another environment. Read the following guide about exporting flows or folders:

• How to Create Flow or Folder Backup and Save It to Google Drive.

Okta Workflows resources

🍫 Get help from Workflows specialists during weekly community office hours.

📺 Learn from Workflows videos.

🛟 Share your flows and ask questions on the Okta Workflows community forum.

🙋🏻‍♀️ Get help from the community: join the #okta-workflows channel on MacAdmins Slack.