How to Delete Deactivated Users in Workflows

Okta Workflows how-to guides are questions and answers from weekly community office hours, MacAdmins Workflows Slack channel, and other places. Read all previous how-to guides.

On to the question.

How to delete deactivated users in Workflows?

There are two steps and two flows to delete deactivated users:

  1. Get deactivated users (flow 1)
  2. Send them (via stream records) to a helper flow to be deleted (flow 2)

The first flow looks like this (you can start the flow on schedule or run it manually via the Test button):

Get deactivated users flow

The flow uses Okta – List Users with Search card where Status is set to DEPROVISIONED. In the card’s Options, the Result Set is set to Streaming Matching Records. The streaming option directly streams each record to the selected helper flow.

Streaming Matching Records option

The helper flow looks like this:

Delete user helper flow

The Helper Flow card has two input: Record and State (both Object type) Record is the current record passed to this helper flow. The current record has many attributes. For this example you are interested in the user’s ID (type Text) which is passed to Okta – Delete User card to delete the user. The State parameter is used to pass any additional attributes to the helper flow. You don’t have any in this example so it’s ok to leave it empty.

Note: If you use the delete action on an active Okta user, the user will be deactivated and a second Delete User action is necessary to delete the user.

https://help.okta.com/wf/en-us/Content/Topics/Workflows/connector-reference/okta/actions/deleteuser.htm

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