Workflows Tips #27: Connection Usage, Showing Custom Search Fields, and Generating a Password

Welcome to another Okta Workflows Tips post. Read all previous tips.

In this post:

  • Check what flows use a connection
  • Showing custom search criteria field
  • Generate a password

Check what flows use a connection

If you need to check in what flows a particular connection is used, head to Connections page. There you will see a list of all connections created.

Connection list

Then click on middle icon to view in which flows this connection is used. The popup lists folders and which flows in those folders use the selected connector.

Connection usage view

Showing custom search criteria field

When using Okta – List Users with Filter and Okta – List Users with Search cards, the custom search criteria is not show by default so you need to enable it.

This is how the cards look when you add them with default fields:

List users with search and filter cards

The custom search criteria fields are not shown by default. To show these fields, click the gear icon, select Choose fields and choose the search fields to show.

For the List Users with Search card you need to scroll down to see the Custom Search Criteria field:

Selecting which fields to show

Updated cards with custom search fields shown:

Custom search fields enabled

Generate a password

If you have a flow that creates new users and you also need to set their passwords, one option is to use Text – Random card to generate a password.

The Text – Random card allows to set the random text length:

Using Text – Random card to generate a password

Testing the card will generate a random string that can be used as a password:

Generating a password

Two resources to help you learn more: 

📘 Try this step-by-step getting started tutorial: Build Your First Automation With Okta Workflows: Notify When User Is Suspended.

📺 Short how-to Workflows videos to help you become a better automation builder.

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