Max Katz

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On to the question. 

How to take data list, modify each record in a list, and continue to use the new list in the flow?

You have a list of users and need a new list where each user is listed as lastname.firstname. Perhaps you need this name format to create an account in another system.

To start, this is the main flow:

• The first card, Okta – List Group Members, gets all members (users) from the specified group
• The List – Map card, calls a helper flow to process the user list. The entire record (User) is passed to the helper flow. And, it returns a list (new list) that you can use in the rest of the flow
  • This is different from the For Each action that also processes a list, but doesn’t return a list back)
• In this example, the Flow Control – Assign card is used to display the returned list. It is used to show that you have a list that you can use in the rest of the flow

This is the helper flow:

• In the first Helper Flow card, the input is the current record (User)
• The Get Multiple card retrieves the First Name and the Last Name of the current user. You can also retrieve other fields
• The Text Concatenate card, concatenates the First Name, a period (.) and the Last Name
• The Flow Control – Return card, receives a new name in the lastname.firstname format and adds it to the new list. Once all the items were processed, the List – Map card (main flow) returns a new list. This new list is now available in the main flow

This screenshot shows one run of the helper flow where it returns one name in the lastname.firstname format:

This screenshot shows the main flow execution:

The new list (from Assign card):

If you are familiar with the List – For Each card, it processes list item but doesn’t return a value back to the main flow. The List – Map card, processes a list of items and returns a new list to the main flow.

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More resources to help you learn:

🗂 Join the weekly community office hours to get help

📺 Short how-to Workflows videos to help you become a better automation builder.

🍿 A collection of helpful Workflows tips.