Tips
Short tips and tricks.
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Short and handy Okta Workflows tips and tricks. Read the full series. Find the event you want to search for on the Event Types page. Use the Okta-Search System Log card to search for the event. For example, searching the System Log for the User attempted unauthorized access to app event (app.generic.unauth_app_access_attempt): Read the Understanding…
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Short and handy Okta Workflows tips and tricks. Read the full series. Sometimes you might need to invoke and paginate an Okta API that returns thousands of records. You can use the following flow as a starting point example and a template: Note, before you consider recursion, consider using the streaming data option or the Get(Streaming)…
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Short and handy Okta Workflows tips and tricks. Read the full series. In Okta Workflows, the execution history tracks the number of steps each card and the overall flow take to run. Monitoring these counts helps identify resource-intensive automations that may impact performance or exceed platform execution limits. From the Okta Workflows docs: The number…
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Short and handy Okta Workflows tips and tricks. Read the full series. 6 Performance Metrics in Execution History When viewing a flow’s Execution History, the default view is Duration, or how long the flow ran. Click the down-arrow to see other flow metrics: Select Steps to view how many total steps each flow took to…
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Short and handy Okta Workflows tips and tricks. Read the full series. Discover 15 Okta Workflows tips Watch our meetup replay covering 15 Okta Workflows tips: Okta Workflows resources 🚀 New to Okta Workflows? The Getting Started with Okta Workflows page has all the resources to help you get started. 📺 Like learning from videos? Watch Okta Workflows videos. ❓Have a…
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Okta Workflows Tips are short and handy Okta Workflows tips and tricks. Read all the earlier tips. Extract JSON data from an image Okta Workflows uses JSON as its data format (it can also use XML, but almost always JSON). If you have an image with JSON data, you can use it to test your…
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Okta Workflows Tips are short and handy Okta Workflows tips and tricks. Read all the earlier tips. Generate sample JSON data Okta Workflows uses JSON as its data format (it can also use XML, but almost always JSON). When testing a Workflows automation, you can ask AI to generate a sample JSON object. This is…
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Okta Workflows Tips are short and handy Okta Workflows tips and tricks. Read all the earlier tips. Count Users in an Okta Group The Okta List all groups API includes an optional expand parameter. This parameter returns the number of users in an Okta group when set to stats. This Okta-Custom API Action card returns…
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Okta Workflows Tips are short and handy Okta Workflows tips and tricks. Read all the earlier tips. Insert list item at Okta Workflows’ List card has two functions for adding items: There is no card to insert an item at a specific index. This flow shows how to insert an item at a specific index.…
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Okta Workflows Tips are short and handy Okta Workflows tips and tricks. Read all the earlier tips. Update a JSON object with the Set card This flow updates a JSON object two times. The JSON-Parse card creates this object: The Object-Set card looks for the Email key. Since the key is in the object, the…
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Okta Workflows Tips are short and handy Okta Workflows tips and tricks. Read all the earlier tips. Deprovisioned = Deactivated The Okta Admin Console uses deactivated status for a deactivated user. Okta Workflows uses the Okta API side naming convention. It uses deprovisioned for a deactivated user. So, deprovisioned = deactivated. Okta Workflows resources 🚀…
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Okta Workflows Tips are short and handy Okta Workflows tips and tricks. Read all the earlier tips. Find flows that use a connection Open the Connections page in Okta Workflows to see all the connections. Find a connection you want to learn about and click the third icon (Usage). A popup will show all the…
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Okta Workflows Tips are short and handy Okta Workflows tips and tricks. Read all the earlier tips. Use AI to describe a flow You can upload an Okta Workflows flow to Gemini, ChatGPT, or Claude. You can then ask it to describe what a flow does. Using the Describe what this Okta Workflows flow does…
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Okta Workflows Tips are short and handy Workflows tips and tricks. Read all the previous tips. Create an OR-Condition The following flow shows how create a flow with an OR-condition: The flow has the following steps: The logic in the flow is similar to the following: More resources Okta Workflows resources 🚀 New to Okta…
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Okta Workflows Tips are short and handy Workflows tips and tricks. Read all the previous tips. Check sign-in The following flow runs when a user tries to sign-in and continues if the sign-in is successful. The flow then sends a message via email. If the sign-in is unsuccessful, the flow stops. The Okta-User Sign In…
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Okta Workflows Tips are short and handy Workflows tips and tricks. Read all the previous tips. Group ID from name The Okta connector has the Read Group card, which takes a group ID and returns group information such as name and description. You want a card that works the other way, you have a group…
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Okta Workflows Tips are short and handy Workflows tips and tricks. Read all the previous tips. Set input’s help text (tooltip) It’s worth mentioning the input field help text (tooltip) feature again. I first wrote about setting an input tooltip in 2022. You can set custom help text for input fields in cards. This allows…
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Okta Workflows Tips are short and handy Workflows tips and tricks. Read all the previous tips. Find the Flow that Called a Helper Flow If you have a folder with many helper flows, finding the helper flow immediate calling flow might be challenging. If the helper flow has at least one execution, you can find…
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Okta Workflows Tips are short and handy Workflows tips and tricks. Read all the previous tips. Flow execution start and stop time Click on the date and time oval to see flow execution start and end times. You can also see a precise flow execution start time if you place the mouse cursor over an…
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In this post: Okta Workflows Tips Okta Workflows Tips are short and handy Workflows tips and tricks. Read all the previous tips. Current time in Scheduled Flow I will admit. I have used the Scheduled Flow card hundreds of times. Only recently did I notice it has the Current Time field. So, if you need…
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Read all the previous tips.
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Read all the previous tips. In this post:
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Welcome to Okta Workflows Tips post. Read all previous tips. In this post:
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Welcome to Okta Workflows Tips post. Read all previous tips. In this post:
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Welcome to Okta Workflows Tips post. Read all previous tips. Wow, this is Workflows Tips edition #50! In this post: