Tips
Short tips and tricks.
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Users who cannot log in without an enrolled factor no longer have to wait on an admin. Watch how Workflows creates Temporary Access Codes automatically and Event Hooks revoke them once the user logs in.
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Okta admins often miss critical changes because there’s no built-in alerting for many common events. Andrew Candella (Ciena) shows how to build Okta Workflows notification flows for group membership changes, provisioning errors, and app assignment mismatches.
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Okta Workflows now tracks every change made to a flow automatically. Watch a quick video walkthrough of Version History — audit changes, check execution history, and restore a previous version.
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Okta Workflows can trigger a flow on a schedule, but not every other week. Here’s how to work around that limit using a table to track the next scheduled run.
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Three different Okta Workflows techniques — two Object-Get cards, one Object-Get Multiple card, or wiring keys directly into Assign — all extract the same values from a JSON object.
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Okta linked objects store relationships as references, not text attributes. Here’s how to look up an associated user’s primary with one Okta Workflows card.
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Okta Workflows now includes flow Version History, so you can track changes, view prior executions, and revert a flow to an earlier version.
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APIs often return key-value data as a list of {name, value} objects. This tip shows how to use JSON-Parse, List-Pluck, and Object-Zip to turn that list into a clean, referenceable object.
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A ready-made Okta Workflows template that exports group membership to a CSV file and emails it — using the streaming option to support groups with more than 200 members.
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A quick look at managing connections in Okta Workflows after enabling folder access — including how to assign org-level connections to folders and configure folder-level connections.
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A quick walkthrough of the three ready-made sample flows Okta Workflows includes for new orgs — Hello World, Identify Inactive Okta Users, and Get User Groups — and what each one shows you about triggers and actions.
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Build an Okta Workflows automation that runs on a schedule, finds all active users, and updates a custom profile field — using a main flow and a helper flow to process each user.
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The Okta-List Users with Search action lets you search users by fields like Status, Username, and Title. For fields you can’t search directly — like provider type — get a list of users first, then filter it.
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Okta Workflows includes sample flows to help you start learning. Add the Sample Flow folder to get three ready-made automations — Hello World, Get User Groups, and Identify Inactive Okta Users.
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Learn how to use the Object-Unset function in Okta Workflows to delete a key-value pair, remove a nested key with dot notation, or drop a list item by index.
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Access the ultimate collection of Okta Workflows resources, from meetups and training documentation to community forums and templates.
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With RBAC enabled, org-level connections aren’t automatically available in a folder. You need to explicitly add them using the “Add existing” button before you can use them in flows.
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Learn how to get a free Okta org that includes Okta Workflows using the Integrator Free Plan — no trial period, no credit card required. Perfect for learning, building, and testing.
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Learn how to use the Okta Workflows Error Control-If Error card to detect connection failures and automatically send a notification when something goes wrong
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Short and handy Okta Workflows tips and tricks. Read the full series. Read the KB article: How does Okta Workflows count execution steps? Okta Workflows resources
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Short and handy Okta Workflows tips and tricks. Read the full series. If you get this error: Cannot activate the flow. Webhook registration failed (403 Forbidden error) In Okta Workflows, this error almost always comes down to the required Admin role or missing API scopes. Admin role Ensure the Okta connection in Workflows is authorized by…
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Short and handy Okta Workflows tips and tricks. Read the full series. Workflows lets you duplicate (copy) a folder. Select a folder. Hover over a folder, select the three-dots menu, and then Duplicate: After duplicating the Work folder: The duplicate action copies: You can also duplicate a folder from the Actions menu inside the folder:…
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Short and handy Okta Workflows tips and tricks. Read the full series. One of the first things to consider after creating a flow is how to run it. You can run (trigger) a flow in the following ways: Read Can I do this with Okta Workflows? to learn about these ways to run a flow,…
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Short and handy Okta Workflows tips and tricks. Read the full series. You can use text matching when using the Branching – If/Else function card. The following example shows how to check if an email address has a specific domain. The If/Else card compares if the atko.email (value a) is in the hanna@atko.email address (value…
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Short and handy Okta Workflows tips and tricks. Read the full series. When a system invokes a flow via an API endpoint, it is a good practice to close the connection to avoid a timeout error. Because the API endpoint closes its connection to a client at 60 seconds, a flow fails if the operation…